Terms of Engagement

B4Bookkeeping LTD
Registered office : 1 Lincoln House City Fields Business Park, City Fields Way, Tangmere, Chichester, England, PO20 2FS.
Registration number - 9151684

TERMS OF ENGAGEMENT

 

INTRODUCTION

Thank you for appointing B4Bookkeeping Ltd as your accountant and tax agent. This sets out the basis of our appointment, what we agree to do for you and your responsibilities to enable us to act for you.

 

PERIOD OF ENGAGEMENT

This engagement will commence from the date of supply.

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OUR SERVICE TO YOU

 We will support you in Accounting & Bookkeeping Services

 We will support you in the preparation and filing of accounts and tax computations

 We will support you in the preparation and filing of other tax and Payroll

 

YOUR RESPONSIBILITIES: PROVISION OF INFORMATION BY YOU

You should be aware you are legally responsible for providing correct information and disclosing all sources of income and charges to us, on which we will provide advice.

We will rely on the information and documents being true, correct, and complete and will not audit the information or those documents.

Following your agreement, we can approach such third parties as may be appropriate for information that we consider necessary to deal with your affairs.

To keep us informed about significant transactions or changes in circumstances if they are likely to affect your tax position.

 

OTHER SERVICES AND GENERAL TAX ADVICE

We will be pleased to assist you with general advice based on our regular discussions and the information provided by you. For advisory work, we will agree on the most appropriate approach and fee arrangement.

Because tax rules change frequently, you must ask us to review any advice already given if a transaction is delayed or if an apparently similar transaction is to be undertaken.

It is our policy to confirm in writing advice upon which you may wish to rely.

 

INVESTMENT ADVICE

Investment business is regulated under the Financial Services Act 1986/Financial Services and Markets Act 2000. We are not authorised or licensed under either Act. We can direct you to a partnered Financial Advisor.

 

PROFESSIONAL RULES AND PRACTICE GUIDELINES

We will observe the legal regulations and accept instructions to act for you on the basis that we will act in accordance with those regulations. In particular, you give us the authority to correct HMRC errors.

 

CLIENT MONIES

Our service arrangement does not require us to hold money on your behalf.

 

RETENTION OF RECORDS

You must retain your original documents for six years from the end of the tax year. If HMRC enquires into your tax return, you should not destroy any record until the enquiry is concluded.

Whilst certain documents may legally belong to you, we may destroy correspondence and other papers that we store which are more than seven years old. Although we will never retain any of your original papers, you must tell us if you require us to retain a copy of a particular document or any working papers.

 

REGULATORY REQUIREMENTS

We reserve the right to disclose our files to regulatory bodies in the exercise of their powers.

 

QUALITY OF SERVICE

We aim to provide a high-quality of service at all times. If you would like to discuss with us how our service could be improved or if you are dissatisfied with the service you are receiving, please let us know.

We undertake to investigate any complaint carefully and promptly and to do all we can to explain the position to you.

 

FEES

• Our charges are agreed for the following Services

• Year-End Accounts Production and Corporation Tax computation - from £600

• Accounting, VAT, Mgnt Accounts and advice - £40 per hour

• Payroll from £28

• Bookkeeping - £28 per hour

• All prices exclude VAT

• 3rd Party Software, if required, the price will be based on the retail price. We will issue an invoice on an ad hoc basis;

• Our invoices are payable on presentation. We reserve the right to charge interest at 3% per year over the base rate in the case of overdue accounts.

• We expect our fees may increase once a year. Should there be a change to the business requiring more work to be carried out, we will agree on a revised fee with you in advance of any additional work being carried out.

• In the event of termination, you agree to pay us for all services performed up to the date of termination. 30 days written notice is required.

 

 

LIMITATION OF LIABILITY

The advice that we give to you is for your sole use and does not constitute advice to any third party to which you may communicate it.

We will provide the professional services outlined in this letter with reasonable care and skill. However, we will not be responsible for any losses, penalties, surcharges, interest, or additional tax liabilities arising from the supply by you or others of incorrect or incomplete information or from the failure by you or others to supply any appropriate information or your failure to act on our advice or respond promptly to communications from us or the tax authorities.

E-mail, Teams and Zoom, and similar may be used to enable us to communicate with you. As with other means of delivery, this carries with it the risk of inadvertent misdirection or non-delivery. It is the responsibility of the recipient to carry out a virus check on any attachments received.

 

ELECTRONIC COMMUNICATION

As internet communications are capable of data corruption, we do not accept any responsibility for changes made to such communications after their despatch. For this reason, it may be inappropriate to rely on advice contained in an e-mail without obtaining written confirmation of it. All risks connected with sending commercially sensitive information relating to your business are borne by you and are not our responsibility. If you do not accept this risk, you should notify us in writing that e-mail is not an acceptable means of communication.

 

APPLICABLE LAW

This engagement letter is governed by and construed in accordance with English law. The Courts of England will have exclusive jurisdiction in relation to any claim, dispute or difference concerning this engagement letter and any matter arising from it. Each party irrevocably waives any right it may have to object to any action being brought in those courts, to claim that the action has been brought in an inappropriate forum, or to claim that those courts do not have jurisdiction.

 

DATA PROTECTION ACT AND GENERAL DATA PROTECTION REGULATIONS

You and we will comply with applicable data protection legislation in relation to any personal data shared with us under this agreement.

You will not provide us with personal data unless the agreement requires the use of it, or we request if from you. In respect of any personal data shared with us, we assume you have the necessary authority for us to use and transfer it in accordance with the agreement and that data subjects have been given essential information regarding its use.

As a data controller, we may process personal data for the purposes of any of (i) providing the services; (ii) administering, managing and developing our business and services; (iii) security, quality and risk management activities; (iv) providing you with information about us and our range of services; and (v) complying with any requirement of law, regulation or a professional body of which we are a member. Full details of how we use personal data can be found in our privacy policy at http://www.b4bookkeeping.co.uk/privacy-policy.aspx

 

CONTRACTS (RIGHTS OF THIRD PARTIES) ACT 1999

A person who is not party to this agreement shall have no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this agreement. This clause does not affect any right or remedy of any person that exists or is available otherwise than pursuant to that Act.

 

 

AGREEMENT OF TERMS

This supersedes any previous engagement for the period covered. Once agreed, this will remain effective from the date of signature until it is replaced. You or we may vary or terminate our authority to act on your behalf at any time without penalty. Notice of variation or termination by you or us must be given in writing and with 30 days' written notice.

We should be grateful if you would confirm your agreement to the terms of this letter by signing and returning the enclosed copy.

If this letter is not in accordance with your understanding of the scope of our engagement, please let us know.

 

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